4.02 The HMS Promotion and Review Board (PRB)

The HMS Promotion and Review PRB (PRB) is a Standing Committee of the Faculty of Medicine. The PRB reviews student performance to ensure that each student in the MD program meets HMS’s rules governing promotion, standards of professional conduct and responsibility, and requirements for graduation. PRB members are appointed by the Dean for Medical Education and include basic science and clinical faculty who have demonstrated interest and involvement in medical student education. Ex officio members include the Dean for Medical Education; the Dean for Students; the Society Advisory Deans or Advisors (one representative from each Society); the Registrar; the Associate Dean for Medical Education Planning and Administration; the Associate Dean for Student and Multicultural Affairs; the Faculty Associate Dean for Admissions; and the Directors of Financial Aid and Disability Services. Voting is limited to appointed members; ex officio members do not vote. The PRB will determine whether a conflict of interest would preclude any member from participating in discussion or decision-making. University legal counsel and HMS Learning Resources and Support faculty may also consult to the PRB. 

The PRB considers all difficulties that arise with student performance and/or conduct within the broader context of the Medical School’s responsibility to society. Specifically, the Medical School is obligated to provide society with intellectually, emotionally, socially, and morally mature physicians who are prepared to serve society by caring for others. This obligation requires the PRB to view all difficulties that arise with student performance and/or conduct as developmental steps on the way to professional maturity. Mechanisms that are employed to remediate difficulties and foster development include, but are not limited to, mentoring, counseling and/or tutoring; allowing time for reflection; requesting written documents; and providing opportunities for demonstration of improvement in performance and/or conduct. A variety of mechanisms, including requiring a leave of absence and various other sanctions, may be employed by the PRB to facilitate the process of professional development.

In cases where academic remediation has been unsuccessful or the PRB determines that no further action on the part of the School or the student can reasonably assure the student’s eventual successful completion of the MD degree program, the PRB may require a student to withdraw and also may recommend dismissal or expulsion.


Last updated 10/12/20